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New process for debating resolutions at this year’s convention

November 8, 2017

Based on input from members, AUMA’s Board of Directors has updated AUMA’s resolutions policies, which outline the process for the Resolutions Sessions which take place at AUMA’s Annual Convention.  Here is what you need to know to make the most out of your participation in the sessions.

When?

The resolutions sessions are scheduled to take place on the afternoon of Wednesday, November 22 and the morning of Friday, November 24. 

Who?

An AUMA Board member will serve as the Resolutions Chair and AUMA has appointed Carman McNary Q.C., Managing Partner at Dentons, to serve as our Parliamentarian.  Together the Chair and Parliamentarian will guide the session.  With a few exceptions, provided in more detail below, only elected officials from Regular AUMA members (cities, towns, villages, summer villages and specialized municipalities) can speak to and vote on resolutions. 

What?

In addition to the existing Resolutions Book and online Resolutions Library, the resolutions will also be printed in the Convention Guide provided to each delegate when they register at Convention.

How?

As set out in sections 29 to 53 of the Resolutions Policy, the following process to be followed during the Resolutions Session. While the process is similar to that of previous years, returning members will note changes in the way resolutions are moved, who is able to speak to a resolution, and the ability to make amendments from the floor.

Moving the Resolution: The Chair will introduce each resolution by stating its number, title, sponsor, and the active clause.  The Chair will then call on an elected official from the sponsoring municipality to move the resolution.

Seconding the Resolution: The Chair will call for a supporting municipality to second the resolution.  If the resolution is not seconded, then it dies.

Speaking to the Resolution:

  • Assuming the resolution was seconded, the Chair will then ask the spokesperson from the sponsor to speak to the resolution, followed by the spokesperson from the municipality that seconded the resolution. 
  • The maximum speaking time for each representative is two minutes, after which the microphone will be turned off. 
  • Elected representatives of Regular AUMA members can speak to resolutions.
  • Upon a motion from the floor or at the discretion of the Resolution Chair, a representative of an Associate Member (Municipal District or County) may also speak to a resolution.
  • In the event that no elected representative of a Regular Member is available to speak to a resolution, Council can appoint by motion an official to represent, provided notice of the appointment is submitted in writing to AUMA’s Chief Executive Officer three days prior to the resolution session.

Debating the Resolution:

  • The floor will then be opened up for debate and the Chair will call alternately for speakers opposing, and speakers supporting the resolution. 
  • If no one rises to speak against the resolution, the question will be called immediately. 
  • Otherwise, speakers will come to the microphones in the middle of the room and will have a maximum of two minutes to speak.
  • Aside from the sponsor, a speaker cannot speak more than once on each resolution. 

Amendments:

  • Amendments, including “minor amendmentsfrom the floor, will be accepted when duly moved and seconded.
  • Any amendments are encouraged to be submitted in writing to the Resolutions Session Chair prior to the amendment being introduced, but verbal amendments will also be accepted from the floor. 
  • The Resolutions Session Chair will rule whether or not an amendment complies with the intent of the original resolution.

Closing debate: When no alternate speaker is available, the Chair will declare the end of debate. The sponsor spokesperson will be allowed one minute to close the debate.

Voting:

  • When debate is completed, the Chair will ask for a vote on the active clause of the resolution.
  • Voting will be completed through the use of the electronic voting pads which have been handed out to regular voting members (i.e. elected officials from urban municipalities).
  • The results of the vote will be displayed on the screen in terms of the percentage of those who voted in favor and those who voted in opposition to the active clause of the resolution. The total votes received will also be displayed.
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